Accepting a job offer: example email
You are saying yes to a new job. A short email confirms that, repeats the key arrangements and asks what the next step is. That way, what you agreed verbally is on paper.
When do you use this model?
Use this email after you received the offer verbally or in writing and have made up your mind. Only resign from your current job once you have signed the contract with your new employer.
The model
Fill in the fields in square brackets and delete what does not apply.
Subject: acceptance of the offer for [job title] Hi [first name], Thank you for the offer for the position of [job title] at [company name]. I am happy to accept it. As discussed, I will start on [start date], with a gross monthly salary of [amount] euros and [other arrangements, such as a company car or home working days]. I look forward to receiving the contract to sign. Please let me know which documents are still needed. I am looking forward to starting at [company name]. Kind regards, [First name and surname] [Phone number]
Tips
- Repeat the core of the offer: role, start date and gross pay. If something is off, you notice it now and not on your first payslip.
- If your start date depends on your notice period, calculate it first and name a date you can definitely make.
Frequently asked questions
Is my email already a contract?
Do not count on it. Wait to resign until you have signed the employment contract itself, so there is no doubt about the conditions.
Do I call first or email straight away?
A phone call is more personal, the email records the arrangements. Do both: call to say yes and then send this email.
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This is a model, not legal advice. Adapt it to your own situation; your contract, your collective agreement and your payroll provider, union or lawyer remain decisive.